The eDoc App at a Glance
The eDoc App enables the creation, processing, and transmission of electronic documents such as invoices in compliance with various standards. These include norms like FatturaPA in Italy, XRechnung in Germany, and ZUGFeRD in German-speaking regions. The app adheres to the EU standard EN 16931 to ensure interoperability between different systems and organizations while meeting legal requirements for electronic invoicing.
Components of the eDoc App
Starting from version 5.X, the eDoc App consists of two main components:
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Business Central App
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RESTful Web Service by bartolome röder AG
Supported Formats of the eDoc App
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Format |
Country |
Description |
|---|---|---|
|
ZUFeRD |
Germany |
ZUGFeRD (Central User Guide of the Forum for Electronic Invoicing Germany) is a format for the electronic exchange of invoices between businesses and public authorities. |
|
XRechnung |
Germany |
XRechnung is an XML-based data model that has established itself as the standard for electronic invoicing in exchanges with public-sector clients in Germany. |
|
ebInterface |
Austria |
ebInterface ("Electronic Billing Interface") is a standardized data format for the electronic exchange of invoice data between businesses and organizations. |
|
FatturaPA |
Italy |
FatturaPA ("Electronic Invoicing for Public Administration") is used for invoice transmission in business-to-business (B2B) transactions in Italy. |
|
KSeF |
Poland |
KSeF is the national data exchange system for electronic invoices KSeF (Krajowy System e-Faktur) in Poland. It enables the issuance, receipt, and storage of structured electronic invoices. Furthermore, the system assigns invoices a system-generated identification number (KSeF-ID) and verifies whether they comply with the specified templates. |
|
Factur-X |
France |
Factur-X is a hybrid invoice format used in France that contains both a PDF file and embedded XML data. It combines the visual representation of an invoice with the structured data necessary for automated processing. |
|
FacturaE |
Spain |
FacturaE is an XML-based format introduced by the Spanish government to digitally issue, transmit, and archive invoices. This format is mandatory in Spain for invoices to public administrations but is also used in the B2B sector. FacturaE enables standardized, digital, and legally valid invoicing, replacing paper documents and making processes more efficient. |
|
OIOUBL |
Denmark |
OIOUBL (Offentlig Information Online Universal Business Language) is the official Danish electronic invoicing and procurement format. It is based on the international UBL (Universal Business Language) specification and has been adapted by Denmark to standardize and digitize electronic business processes such as invoices, orders, or credit notes between companies and the public administration. |
|
PEPPOL |
Peppol |
Peppol (Pan-European Public Procurement Online) is an international network and standard for securely, standardizedly, and digitally exchanging electronic business documents such as invoices, orders, or delivery notes between companies and authorities. It combines a technical transmission network with uniform document standards so that all participants speak the same "language." Peppol is mainly used in Europe for exchanges with public administrations and increasingly in the business sector between companies, facilitating legally compliant and efficient business process handling. |
Electronic Formats in Brief
What is ZUGFeRD?
ZUGFeRD (Central User Guide of the Forum for Electronic Invoicing Germany) is a standardized format for electronic invoice exchange between companies and authorities, containing both a human-readable PDF and machine-readable XML data (hybrid format). The format was initiated by the Federal Ministry for Economic Affairs and Energy and is now used across Europe in many companies and administrations.
Both the data structure of the current ZUGFeRD format and the XRechnung are based on the EU standard EN 16931 and can therefore both be used.
The different profiles represent different levels of complexity to advance the digitalization of accounting.
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Minimum
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For invoices with the absolute minimum required information.
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Suitable for simple invoices, e.g. for small businesses or in the B2C sector.
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Contains basic fields such as invoice amount, recipient, and invoice date.
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BASIC
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For simple business processes with basic invoice data.
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Mainly used by small and medium-sized enterprises.
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Provides only basic information, e.g. tax rates, amounts, and payment details.
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Comfort
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For typical business invoices in the B2B sector.
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Includes additional information, e.g. line item details (product names, quantities, prices) and payment terms.
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Enables automated processing by accounting and ERP systems.
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Extended (generally used)
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For complex invoices with extensive details.
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Suitable for companies with special requirements, e.g. for international transactions or extensive invoice items.
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Contains additional data such as references, different tax rates, or supplementary information for special business processes.
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Coordinate with your business partner on which profile and version of the profile the data exchange should take place!
What is XRechnung?
XRechnung is a standardized, exclusively machine-readable invoice format that complies with the requirements of the European standard EN 16931. Since 2020, it has been mandatory for electronic invoicing to public contracting authorities in Germany. Unlike ZUGFeRD, XRechnung contains only structured XML data and no readable PDF, enabling fully automated processing.
What is ebInterface?
EBInterface is a standardized data format for the electronic exchange of invoice data between companies, based on XML. It is used in various industries to facilitate electronic invoice exchange, increase efficiency, and reduce errors in manual processes. EBInterface is mainly used in Austria, where it is established as the standard for electronic invoice exchange. It is employed by companies, public institutions, and organizations in Austria to create, send, and receive electronic invoices, thereby improving business process efficiency and reducing administrative costs.
What is FatturaPA?
FatturaPA is an electronic invoice format used in Italy that complies with the legal requirements for electronic invoicing. It is part of the digital transformation of public administration and is used by companies to electronically transmit invoices to public entities such as government agencies, institutions, and public companies. FatturaPA ensures that invoices comply with legal regulations and simplifies the invoicing process as well as payment handling between companies and government bodies. Using FatturaPA contributes to increased efficiency, cost savings, and reduced bureaucratic effort in the public sector.
What is KSeF?
KSeF stands for "Krajowy System e-Faktur", the national electronic invoicing system of Poland. It is a centralized system developed by the Polish tax authority (KAS - Krajowa Administracja Skarbowa). The main goal of KSeF is to standardize electronic invoices, facilitate their processing, and increase tax transparency.
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Standardized format: invoices in a uniform XML format (FA_VAT).
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Central exchange: documents can be validated and exchanged via the clearinghouse of the KSeF system.
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Real-time verification: automatic validation and assignment of a unique identification number.
What is Factur-X?
Factur-X is a hybrid electronic invoice format that combines a PDF file with an embedded XML file. The PDF component is human-readable, while the XML data enables automated machine processing. This standard was jointly developed by Germany and France and complies with the European standard EN 16931 for electronic invoices.
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PDF and XML combined: visually readable PDF and structured XML data for automated processing in one file.
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European standard: compliant with EN 16931, the standard for electronic invoices.
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Interoperability: easily integrable into various invoice processing systems.
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Flexibility: supports different levels of detail (basic to full version).
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ZUGFeRD compatibility: fully compatible with the German ZUGFeRD standard.
What is FacturaE?
In Spain, the electronic invoice format FacturaE is widely used. This XML-based format is especially used for invoicing public administrations and has been mandatory for suppliers to the public sector since 2015.
The platform FACe (Punto General de Entrada de Facturas Electrónicas) is used for submitting invoices to public entities. Since 2018, invoices over 5,000 euros in the B2B sector must also be submitted via the FACeB2B platform.
Do you have further questions?
Tel.: tel:+498921111848 E-Mail: vertrieb@br-ag.com